Budget Management Real-time Visibility, Speed, Accuracy, Accountability
Budget tracking and accrual is the 1,000 piece puzzle of international transportation. When done right it’s a beautiful mosaic, but poor execution can be time consuming, frustrating and did we mention filled with financial risk? Not with Acuitive BudgetManager.
Our approach is different. Acuitive BudgetManager’s real-time spend visibility is based on decisions NOT the invoice. Shippers see critical information now, not later. Our Budget Manager solution tracks your spend decisions from the moment you make them and accrues them to the applicable budget. Even better, BudgetManager will automatically update the status of each budget as rates and accessorial charges change. Shippers can see what impact these changes have on decisions already made. There can be up to 8 to 10 weeks between the decision to ship and receipt of an invoice. Much can change during that time that could affect final cost…including overs and unders, equipment changes, new rates, tariffs, accessorial charges and port fees. These changes can create inaccuracies and confusion within a budget until the invoice arrives, which may be too late for accurate budget management and “spend vs actual” reporting and forecasting purposes. Manual updating just won’t work. Information received today minimizes future monetary risk.
Using the BudgetManager solution is simple
- A single interface links shippers to all modes
- Approved requests are automatically linked to the appropriate budget line
- From the time a decisions is made, key stakeholders know how much money is left in the budget, based on an automatic drawdown.
- Better spend forecasting is achieved by automatic updates based on shipment movements and paid invoices.
- Configurable “Prepaid/Collect” selection options govern what charges are assigned to what budget.
- Stakeholders can use the easy point and click query feature to mine information by department, division, product line or category, location, lane, supplier and more.
Put your budget management puzzle together with Acuitive’s BudgetManager solution.