Solutions

Acuitive’s Global Freight Audit Payment Process

  1. First, we validate that the ASN (856) and the Invoice (310) agree and are structurally correct. Any discrepancies between the invoice and the agreed terms are identified and isolated. The issuers are contacted by the Acuitive team to make any adjustments and resubmit the bill for audit.
  2. 100% of all invoices are then audited. If there is an issue, the invoice is returned to the issuer who works directly with the Acuitive team to resolve the issue, before we pass the corrected, audited invoice to the client for payment. Typically, this is done with minimal shipper involvement (as low as 0.25% of total invoices). A personalized dashboard, created by Acuitive, gives an at-a-glance view of all discrepancies, promoting quick carrier feedback and an integrated approach to dispute resolution by all parties.
  3. Our system can then allocate costs down to the PO, Item/SKU levels and by CBM; we can additionally allocate the costs by department, division, BL destination or DC code.
  4. The system can then automatically schedule a payment based upon your payment terms with each individual carrier. No payments are scheduled or made until all parties agree on a resolution of any discrepant invoices.
  5. Next, our module generates an EDI 810/Approval to Pay on receipt of EDI 310 (Invoice), communicating progress to all parties. The system’s ability to automatically allocate costs, apply GL Codes, schedule payments and reconcile payments can allow your AP department to automate a very costly, manual freight audit process.
  6. Finally, Acuitive’s EDI 820 integration completes the communication loop to inform all parties that freight payment has been issued. The 820 could include payer and payee identification, bank and account IDs, check numbers, invoice numbers(s) and billed and paid amounts, allowing carriers to reconcile payments they receive against invoices issued through the Acuitive Web portal.